Constitution and By-Laws

Section 1. Membership: Membership in the Society shall be limited to Engineers, Architects, Chemists, or other persons similarly qualified in allied professions, who are employed or in business in the planning, design, construction, operation or maintenance of projects involved or associated with the development of municipal engineering projects for the City of New York.

Section 2. Members: The members of this Society shall be designated as Members, Affiliates, Life or Honorary Members.

Section 3. Member: A member shall at the time of admission be a person who has been for at least six months immediately prior to his application for membership an employee of the City of New York or related Authorities and Agencies in a position in the Engineering and Architectural Service, the Chemical Service or the Inspectional Service, and who shall, in the judgment of the Board of Directors, possess such technical, character and personal qualifications as to make him a desirable member of the Society.

Section 4. An Affiliate shall be an Engineer, Architect or Chemist, who is engaged on work of an engineering nature, or a person who by scientific attainments or practical experience has attained a position in his special pursuit qualifying him cooperate with Municipal Engineers, Architects or Chemists in the advancement of professional knowledge and practice, and who shall in the judgment of the Board of Directors, possess such technical, character and personal qualifications as to make him a desirable member of the Society.

Section 5. A Life Member: A Member or an Affiliate Member who has been in good standing in the Society continuously for a period of thirty (30) years may be designated by the Board of Directors as a Life Member.

Section 6. Honorary Member: An Honorary Member shall be a person who shall have attained acknowledged eminence in a profession in or related to municipal engineering and who has performed or contributed outstanding service to the Society or to municipal engineering in the City of New York. Whether elected from the membership of the Society or from outside its rolls. Honorary Members shall be entitled to all of the privileges of the Society and shall be exempt from the payment of entrance fees and annual dues.

Section l. The annual dues for Members and for Affiliates of the Society shall be as determined by the Board of Directors. Honorary Members and Life Members shall be exempt from all dues. All dues shall be due and payable on the first day of January.

Section 2. Any person who shall be elected to membership after the first day of July in any year shall pay a full year's dues but shall be credited for dues for the subsequent 12 month period.

Section 3. Three months after the annual dues are payable members who have failed to pay such dues shall lose the privileges of the Society and shall be so notified by the Executive Secretary. Any person who fails to pay his dues within one year from the date payable shall forfeit his connection with the Society and his name shall be dropped from the membership rolls of the Society. A member so dropped may be restored to membership by the Board only by paying the current year's dues plus the lesser of all arrears or dues for the preceding three (3) years. The Board of Directors however, may for sufficient cause extend the time for payment and for application of the penalties herein provided, and may remit dues in whole or in part in cases where they deem such remission to be justified.

Section 4. Resignation of a member from the Society shall not be accepted by the Board unless he has paid his current dues and failure to pay the dues will cause the member to be dropped from the rolls for non-payment of dues.

Section 1. Any person eligible under the provisions of Article II may apply for membership in the Society. Such application shall be in writing, must be endorsed by three members in good standing and shall be in such form as the Board of Directors may prescribe.

Section 2. All applications for Member and nominations for Honorary Member shall be referred to the Board of Directors, which shall take such action as may be necessary to verify the statements contained in it. If the applicant for Member be found to be eligible, he may be elected to membership by the affirmative vote of two-thirds (2/3) of the members of the Board of Directors present, confirmed by a majority vote of the members present at the next regular meeting of the Society. If the nominee for Honorary Member be found to be eligible, the affirmative vote of not less than three-fourths (3/4) of the total constituted Board of Directors shall be cast to constitute an election, confirmed by a majority vote of the members present at the next regular meeting of the Society.

Section 3. Any member who shall be guilty of an act or acts or of conduct which shall reflect discredit upon the Society or upon his profession may be expelled from the Society. A member whose expulsion is being considered shall be notified by the Executive Secretary and shall be advised of the charges against him. If he so desires, he may submit a defense, either in person or in writing, which shall be considered by the Board of Directors as a part of the expulsion procedure. The affirmative votes of not less than three-fourths (3/4) of the total constituted Board of Directors shall be cast to constitute expulsion.

Section 4. Any member of the Society in good standing may resign his membership by a written communication to the Executive Secretary, who shall present it to the Board of Directors. Acceptance of any resignation shall be by vote of the Board of Directors.

Section l. The Officers of the Society shall consist of a President, a 1st Vice-President, a 2nd Vice-President, an Executive Secretary and a Treasurer. These Officers, together with eighteen (18) elected Directors and the Past Presidents who continue to be members shall constitute the Board of Directors.

Section 2. The terms of the office of the President and Vice Presidents shall be one year, and of the Executive Secretary, Treasurer and the elected Directors shall be two years. Nine of the eighteen elected Directors shall be elected annually. The term of each office shall commence at the close of the annual meeting which shall be held in the month of November.

Section 3. In case of a vacancy in the office of President the office shall be filled by the 1st Vice-President. A vacancy in the office of the 1^st Vice-President shall be filled by the 2nd Vice-President. A vacancy in the office of 2nd Vice-President, of Executive Secretary, Treasurer or of a Director shall be filled by the Board of Directors and the person so elected shall hold office for the remainder of the unexpired term of office.

Section 1. The President shall have general supervision of the affairs of the Society; he shall preside at all meetings of the Society and of the Board of Directors at which he may be present and shall be ex officio a member of all committees. He shall be accountable to the Society and to the Board of Directors for the conduct of the affairs of the Society in accordance with the Constitution and By-Laws and the laws under which the Society is organized; and under the direction of the Board of Directors he shall be the chief executive officer of the Society.

Section 2. The First Vice-President or in his absence the Second Vice-President, shall in the absence or incapacity of the President exercise all the authority and perform the duties pertaining to the office of President. The First Vice-President shall be chairman of the Finance Committee and the Second Vice-President chairman of the Membership Committee.

Section 3. The Executive Secretary, under the direction of the President and the Board of Directors, shall be the executive officer of the Society.

He shall be the custodian of the property of the Society excepting the funds invested or in a bank; he shall keep the records of the Society and conduct its correspondence; he shall collect all dues and other monies and transmit them to the Treasurer; he shall certify to the correctness of all bills; he shall attend all meetings of the Society and of the Board of Directors and prepare the business for such meetings and keep the minutes of them; and he shall perform such other duties pertaining to the business of the Society as may be assigned to him by the President or the Board of Directors.

Section 4. The Treasurer shall have charge of the funds of the Society and shall invest them in such amounts and in such securities as may be ordered from time to time by the Board of Directors.

He shall pay all bills when approved by the Board of Directors and shall render statements of accounts with vouchers for all payments to the Board of Directors at their monthly meetings or at such other times as the Board may direct.

Section 5. The management of the affairs of the Society shall be vested in the Board of Directors, which shall have complete control of the property and funds of the Society.

Section 6. No contract or obligation whatsoever shall be entered into or incurred by any officer of the Society unless it was previously authorized by the Board of Directors or by a majority vote of the whole Society.

Section 7. The Board of Directors shall pass upon and ratify or disapprove the action of any meeting of the Society in all matters of policy or obligation. In case such action be disapproved it shall be the duty of the Board to submit the matter in the form of a letter ballot to the whole membership of the Society, and the action of the meeting shall be held to be ratified and confirmed if a majority of the whole membership vote affirmatively.

Section 8. Within two weeks after the annual meeting of the Society, the President shall appoint a Finance Committee, a Membership Committee, a Publication Committee, a Lecture Committee, a Committee on Engineering Welfare, a House Committee, a Committee on Prizes, a Committee on Inspections, a Scholarship Committee, a Publicity Committee, Awards Committee, the Wimmer Memorial Committee and any other committee designated by the President, to which appropriate matters shall be referred for consideration and report to the Board. At least one member of the Board of Directors shall be a member of each of these Committees and of any additional committees which may be provided by the By-Laws.

Section 1. A Nominating Committee of fifteen (15) members of the Society shall be chosen at the regular meeting in the month of May of the Election Year, but there shall not be more than three members of the Committee from anyone agency.

Section 2. The Nominating Committee shall prepare a list of names to be voted upon for the offices provided for in the Constitution and shall report them at the regular September meeting. No incumbent elected Director shall be considered, excepting extenuating circumstances, for reappointment to the subsequent term unless said Director has attended at least 50% of the regularly schedu1ed meetings of the Board of Directors during the current term of office.

Section 3. Additional nominations may be made by any thirty or more members if the nominations are submitted to the Executive Secretary, signed by such members, not more than ten days after the September meeting.

Section 4. No later than October 15th the Executive Secretary shall mail to each member of the Society, a printed ballot containing the names of the members selected by the Nominating Committee for each office, together with any additional nominations made as provided by Section 3 of this Article.

Section 5. The marked ballots shall be returned to the Executive Secretary no later than November 5th. They must be enclosed in two sealed envelopes and the outer envelope sha1l be endorsed by the voter's signature.

Section 6. The ballots shall be counted by three tellers appointed by the President. The member receiving the highest number of votes for the office for which he has been nominated shall be declared elected.

Section 2. Special meetings may be called by the President upon the written request of twenty members and the purpose of the meeting shall be stated in the request. The call for the meeting shall be issued at least one week prior to the holding of the meeting and shall state the purpose of it. No other business than that stated in the call shall be taken up at the special meeting. Twenty members shall constitute a quorum for a special meeting.

Section 3. Meetings of the Board of Directors shall be held at least once a month, except in June, July and August, at such times as the Board may determine; nine Board members sha1l constitute a quorum for a meeting of the Board.

The President may, at his own initiative, call a special meeting of the Board. The President shall. upon the written request of seven members of the Board of Directors call a special meeting of the Board. The call for the meeting shall be issued at least one week prior to the holding of the meeting and shall state the purpose of it. No other business than that stated in the can shall be taken up at the special meeting. Nine Board members shall constitute a quorum for a special meeting.

Section 4. The Society shall hold a special business and social meeting annually to be termed the Annual Meeting. This meeting shall be held in the month o November and may be in addition to or combined with the general business meeting in that month. At each such Annual meeting all prizes may be awarded and honors bestowed. At each such Annual meeting, the President shall make his Annual Address.

Section 5. The Board of Directors may designate and honor a Municipal Engineer or Architect of the Year and a Young Municipal Engineer or Architect of the Year. The time and place of making such awards shall be determined by the Board of Directors. The awards are to be bestowed at the discretion of the Board of Directors

Section 2. The amended By-Laws shall not become operative until they shall have been submiued to the Society and approved by a two-thirds vote of the members present at any regular or special meeting.

Section 3. Any of the By-Laws may be suspended at any regular or special meeting by a three-fourths vote of the members present.

Section 2. Petitions or recommendations from the Constitution Committee for a proposed amendment shall be presented to the Executive Secretary no less than 20 days in advance of the next regularly appointed business meeting. A proposed amendment in accordance with the intent of the petition shall be drafted by the Executive Secretary and sent by letter to the members of the Board of Directors at least 10 days before the next regular or special meeting of the Board of Directors.

Section 3. The Board shall consider the proposed amendment and report with its recommendations at a regular or special meeting of the Society. The amendment shall be open for discussion at this meeting and may be amended by a majority vote in any manner not inconsistent with the intent of the original amendment. After discussion of a proposed amendment at any general meeting of the Society, if the meeting shall so decide by a majority vote, it may refer the proposed amendment to a committee for further consideration and report at the next general meeting. From such meeting, the proposed amendment, as originally proposed or as amended in such meeting, shall proceed to ballot as herein provided.

Section 4. If approved as offered or if amended, it shall be voted by letter ballot to be issued to the membership at least ten days before the next meeting at which meeting the vote shall be counted by a committee of tellers appointed by the President. 111e ballots when issued to the membership shall be accompanied by a copy of the recommendations of the Board of Directors.

Section 5. An affirmative vote of two-thirds (2/3) of all the ballots cast shall be necessary for the adoption of any amendment.

Section 6. Upon the recommendation of the Board of Directors, the By-laws may be amended at any regular meeting by the same vote as that required for their adoption.

Amendments adopted by the Board of Directors September 12, 1990 and approved by the Society January 23, 1991.

THE MUNICIPAL ENGINEERS OF THE CITY OF NEW YORK

BY-LAWS OF THE SOCIETY

I - MEETINGS OF THE BOARD OF DIRECTORS
The Board of Directors shall hold a meeting on the fourth Wednesday of each month or the nearest practicable day, except in June, July and August, and it shall be held prior to the hour fixed for the meeting of the Society if both meetings occur on the same day. The hour and place for all meetings shall be fixed by the President, who shall also have the power to call special meetings of the Board whenever he deems them necessary or whenever so requested in writing by five of the Directors. (inconsistent with Constitution Article VIII Meetings Section 3 line 5)
II - MEETINGS OF COMMITTEES
Meeting of each of the standing and special committees shall be held whenever called by the respective committee chairman.

III - REPORTS OF COMMITTEES
Each of the standing and special committees, excepting only the Committee on Nominations, Prizes, Scholarship, Publicity, Awards and Wimmer Memorial, shall make a report to the Board of Directors at each of its meetings, including therein a statement of the work accomplished and any recommendations for the upbuilding of the Society.

IV - ORDER OF BUSINESS FOR MEETINGS
1. Board Meetings I. Roll Call.
II. Reading of the Minutes.
III. Report of the Executive Secretary.
IV. Report of the Treasurer.
V. Report of the Finance Committee.
VI. Approval of bills and authorization of payment.
VII. Report of Publication Committee.
VIII. Report of Lecture Committee.
IX. Report of House Committee.
X. Report of Committee on Inspections.
XI. Report of the Membership Committee.
XII. Election of members.
XIII. Report of Engineering Welfare Committee.
XIV. Report of the Committee on Prizes. XV. Report of Special Committees.
XVI. Announcement of the appointment of committees by President.
XVII. General Business.
XVIII. Adjournment.

2. Stated Meetings of the Society
I. Declaration that letter ballot is closed.
II. Reading of the Minutes.
III. Announcements by the Executive Secretary.
IV. Appointment of tellers on letter ballot
V. Annual report of Board of Directors (February meeting).
VI. Annual address by the President (Annual Meeting).
VII. Presentation of prizes for papers (Annual Meeting).
VIII. Nominations for membership of the Nominating Committee (May meeting).
IX. Election of the Nominating Committee (May meeting).
X. Report of the House Committee on the Annual Meeting (September).
XI. Report of the Nominating Committee (Sept. meeting).
XII. Reports of Special Committees.
XIII. General Business.
XIV. Report of tellers on letter ballot.
XV. Reading of paper and discussion.
XVI. Installation of officers (Annual Meeting).
XVII. Adjournment.

3. Special Meetings of the Society
I. Reading of the call for the meeting.
II. Business for which the meeting was called.
III. Adjournment.

V - DUES
1. The Annual Dues for Members and for Affiliates of the Society shall be as established by the Board of Directors. All Members retired prior to December 31, 1990 shall continue to pay one·half of the annual dues.

Vl- REPORT OF THE BOARD OF DIRECTORS
The Board of Directors shall present a report to the Society at the February meeting. This report shall show the work done by the Society during the twelve months ending on December 31 preceding, and it shall embody the reports of each of the officers and the chairman of each of standing committees covering the same term.

VII - ANNUAL ADDRESS BY THE PRESIDENT
The retiring President shall make an address at the Annual Meeting reviewing the progress of municipal engineering work in New York City and the work of the Society.

VIII - DUTIES OF THE EXECUTIVE SECRETARY
The Executive Secretary shall carefully scrutinize all expenditures and use his best endeavor to secure economy in the administration of the Society. He shall keep an inventory of all the property or the Society. He sha11 have charge of the Society's rooms and property and shall supervise and direct the work of employees of the Society under his jurisdiction.
At each meeting or the Membership Committee he shall present all applications for membership, together with such written information as he shall have received concerning each applicant.
He shall have charge of the books of classified accounts of the Society and shall furnish the Board of Directors at its monthly meeting with a written statement of receipts and expenses for the month; at such meetings he shall also submit a list containing the names of members more than three months in arrears for dues, giving in the case of each member the full period covered by his arrears.
His Books of accounts shall be open to the examination of the Finance Committee or its representative at all reasonable times.
He shall transmit to the Chairman of the Finance Committee pending bills which have been incurred by the Society with his certification that they are correct.
He shall prepare the Annual Report or the Board or Directors.
In this report he shall also show the property acquired by the Society during the aforesaid period and the total membership and the changes in it during the year. A copy of the portion of the report showing the financial transactions of the Society shall be delivered to the Chairman of the Finance Committee at least ten days before the date of the February meeting.

IX - DUTIES OF THE TREASURER
The Treasurer is authorized to pay the Executive Secretary, upon his order duly countersigned by the Chairman of the Finance Committee such sums as may be necessary for defraying the necessary small expenses of the Society which cannot be otherwise provided for; in each case the requisition shall show the items for which the money is required.
He shall also pay monthly the salaries of all regular employees of the Society upon receipt of a payroll from the Executive Secretary giving the name of the employee and the amount due, the correctness of it being duly certified by the Executive Secretary and the Chairman of the Finance Committee the former also certifying that the employment of the persons named and the rate of payment have been regularly authorized by the Board of Directors. All other accounts shall be paid by him promptly upon the presentation of the bill and notification by the Executive Secretary with his certification that it is correct and has been approved by the Board of Directors.
Upon payment of a bill or upon making any disbursement authorized by the Constitution or By-Laws he shall notify the Executive Secretary, giving the date and amount. He shall keep one set of books showing all of the receipts and disbursements, the date of each, the names of all persons to whom payment is made and the nature of the services or material paid for. All receipts and vouchers for payment shall be retained by the Treasurer and together with his books shall at all reasonable times be subject to the inspection of the Finance Committee or its representative.
He shall present a report in writing at each of (he month)y meetings of the Board of Directors stating the cash balance at the date of the previous report, the receipts and disbursements since that date and the cash on hand at the date of the meeting. His report shall also show the name of the institution where the balance is deposited.
At the February meeting he shall also present a statement showing the receipts and disbursements for the twelve months preceding January I and the balance on hand at the beginning and close of the year. A copy of this report shall be delivered to the Finance Committee at least ten days before the date of the February meeting.
All checks issued by the Society shall bear signatures of two of the following three officers: President, Executive Secretary, Treasurer.

X- COMMITTEE ON ENGINEERING WELFARE
The Committee on Engineering Welfare shall be composed of five members. It shall be the duty of this Committee to promote the welfare and professional standing of engineers and to investigate and report on any matters referred to it by the President or by the Board of Directors.

XI - FINANCE COMMITTEE
The Finance Committee shall be composed of at 1east five members. It shall have general supervision of the financial affairs of the Society and shall advise the Board of Directors as to the investment of money and the handling of the finances of the Society. It shall examine and submit to the Board of Directors all bills which have been incurred and which have been presented and shall indicate on each its approval or disapproval. It shall examine the books of the Executive Secretary and Treasurer at such times as it may deem proper and upon the approval of the Board of Directors it may employ an expert accountant for this purpose. It shall countersign by one of its members all requests for payment by the Treasurer and all payrolls of the Society.
It shall submit to the Executive Secretary a written report at the January meeting of the Board embodying in it a report upon the accounts of the Executive Secretary and Treasurer for the year ending December 31 immediately preceding. It shall also examine and report to the Board upon the accounts or an outgoing treasurer.

XII - MEMBERSHIP COMMITTEE
The Membership Committee shall be composed of at least five members. It shall develop and implement member recruitment and retention efforts. It shall carefully consider the qualifications and desirability of all applicants for membership in the Society. It shall make a report at each monthly meeting of the Board of Directors giving the name, title and place of employment of each candidate whose application has been examined; it shall also submit the papers connected with each application and a list of the names of those whom it unanimously recommends for membership. It shall review dues records and contact members whose dues are overdue by three months. At the January meeting it shall present a report to the Secretary showing the work accomplished during the year.

XIII- PUBLICATION COMMITTEE
The Publication Committee shall consist of at least five members. It shall have charge of the publication of the Society containing the papers presented during the year and the discussions, the annual address of the President, the reports upon works visited by the Society during the year and the final reports of special committees on professional subjects. All such papers and reports shall be placed in its custody by the Executive Secretary at as early a date as practicable and they shall be revised and edited by the Chairman for publication.
Each paper shall be printed as soon as possible after being presented before the Society. An opportunity shall be afforded to the authors to review their material before publication.
It shall be empowered to select an advertising agent, subject to the approval of the Board. All business connected with this publication shall be attended to by this Committee subject to the oversight and direction of the Board of Directors, except that all sales of the publication shall be made by the Executive Secretary. All collections of money made by the Committee shall be transmitted promptly to the Secretary with a statement to show its source, and that officer shall thereupon countersign the receipt given for the payment. The Committee shall transmit to the Board of Directors at its monthly meeting a report concerning the progress of the work entrusted to it and its annual report shall be submitted to the Executive Secretary at the January meeting and shall embody a complete statement of the work done during the year and an account of the money expended and collected by it.

XIV - LECTURE COMMITTEE
The Lecture Committee shall be composed of at least three members. It shall be responsible for the presentation of a technical paper at each of the stated meetings of the Society and for the stimulation of the discussion. It shall present an annual report to the Executive Secretary at the January meeting.

XV - HOUSE COMMITTEE
The House Committee shall be composed of at least five members. It shall be the duty of this Committee, under the direction of the Board of Directors, to select a proper place for holding the monthly meetings of the Society, to supervise the furnishing of the co11ations, to promote the sociabi1ity of the members and guests attending all meetings and to have charge of the selection and furnishing of the rooms. It shall also provide opportunities for acquaintance and sociability at all times and places within its discretion and power. It shall have charge of the arrangements for the Annual Meeting and shall report its recommendations for it to the Board at its May meeting, and if the Board so directs the Committee shall perfect the arrangements and report upon them in detail to the Board at the September meeting. It shall present an annual report to the Executive Secretary at the January meeting of the Board.
XVI - COMMITTEE ON INSPECTIONS
The President shall appoint a Committee on Inspections whose duty it shall be to arrange for frequent visits of the members of the Society to various municipal and other engineering works in progress which will be of interest to the members. This Committee shall be composed of at least five members of the Society, and shall be empowered to add temporarily to its membership a member of the Society who is connected or familiar with the work to be visited, such temporary member of the Committee to have no voice in its work except insofar as it relates to the special visit for which the appointment was made. The Committee shall advise the Executive Secretary of all visits arranged for and the dates fixed for them, and if they be approved by the Board, the former officer shall notify the membership at large.
The Committee sha11 prepare or have prepared a brief account of all works examined and shall transmit it promptly to the Executive Secretary, who shall deliver it to the Chairman of the Publication Committee for insertion in the publication. The Committee shall submit a report at each of the monthly meetings of the Board of Directors and shall make an annual report for presentation to the Executive Secretary at the January meeting.
XVII - COMMITTEE ON PRIZES
For the purpose of stimulating a healthy rivalry in the preparation of papers and to encourage members to present valuab1e data to the Society, the Board of Directors shall appropriate annually a sum of not 1ess than twenty-five dollars to be used for the purchase of a prize to be given to the writer of the paper deemed by the Committee on Prizes to be the most meritorious of the year. This prize shall be a scroll, pin or pendant of a design approved by the Society.
The Committee on Prizes shall be composed of at least three members and shall be appointed by the President, but no member of this Committee shall be a member of the Committee on Publication or the Lecture Committee. This Committee shall report at an appropriate meeting of the Board of Directors, giving the name of the author of the paper presented in the preceding calendar year which it deems to be the most meritorious in promoting engineering knowledge. To the author of this paper the prize fixed by the Board shall be presented at the Annual Meeting of the Society or at another suitable meeting or function of the Society.
In addition, the Committee of Prizes shall have the jurisdiction over the selection of the Municipal Project of the Year. This award may be made annually to the appropriate City agency or Authority if the Committee deems a project worthy of such a high honor. The project must include major substantial input by, and indicate initiative, ingenuity and engineering skills of City engineers and architects. The selected project must reflect a high quality engineering or architectural endeavor relating to either a physical structure, infrastructure, a unique study or a concept of a research effort. The Committee shall report its recommendation at the September or any other appropriate Board of Directors meeting. Suitable certificate(s) or plaques(s) shall be presented at the Annual Dinner Dance meeting or at any other suitable meeting or function of the society.
The Board of Directors may appropriate annually a sum to be used for the purchase of suitable cenificate(s) or plaque(s).
The Committee shall also have jurisdiction over the awarding of any other prizes which may be provided except the Municipal Engineer or Architect of the Year and the Young Municipal Engineer or Architect of the Year Award.
XVIII- AWARDS COMMITTEE FOR THE NOMINATIO OF THE MUNICIPAL ENGINEER OR ARCHITECT Of THE YEAR
This Committee shall nominate the Municipa1 Engineer or Architect of the Year, selected for his/her dedication and outstanding performance in the promotion and advancement of the various engineering and architectural disciplines employed in the Government of the City of New York.
This Committee shall consist of the President of the Society, all those honored in previous years as the Municipal Engineer or Municipal Architect of the Year who have remained active in the Society by attending at least five meeting in the prior two (2) years and three (3) members in good standing to be designated by the President of the Society.
The Committee recommendation shall be by majority vote.
The Committee recommendation shall be limited to members in good standing of the Municipal Engineers of the City of New York.
IX - AWARDS COMMITTEE FOR THE NOMINATION OF THE YOUNG MUNICIPAL ENGINEER OR ARCHITECT OF THE YEAR
This Committee shall nominate the Young Municipal Engineer or Architect of the Year, selected for his/her dedication and outstanding performance in the promotion and advancement of the various engineering and architectural disciplines employed in the Government of the City of New York.
A Young Engineer or Architect is one who has graduated from an accredited Engineering or Architecture program and subsequent to graduation has Engineering or Architectural experience for nor less that five (5) nor more than ten (10) years.
This Committee shall consist of at least seven members, the majority of whom shall not be members of the Board of Directors. The Committee recommendation shall be by majority vote. The Committee recommendation need not be limited to members in good standing of the Municipal Engineers of New York.
XX - SCHOLARSHIPS COMMITTEE
Within two weeks after the annual meeting of the Society, the President shall appoint at least four members and a chairman to the Scholarships Committee. This Committee shall manage all aspects of the Society's scholarship program (including Peggy Cornell Benline Scholarships). The Committee shall publicize the scholarships, invite applicants, interview promising applicants and inform the Board of its se1ections, if any, at the appropriate Board meeting. The Committee shall prepare a press release for distribution by the Publicity Committee. The Executive Secretary shall be responsible for forwarding the scholarship checks directly to the recipients' colleges. The Committee shall invite the scholarship recipient(s) to a suitable award function, as the Society's guest, at which appropriate certificate(s) shall be presented to the recipient(s). The Committee shall submit an annual report to the Executive Secretary at the January Board Meeting. The report shall embody complete statement or the work done during the year and an accounting of the money expended.
XXI - PUBLICITY COMMITTEE
Within two weeks of the annual meeting of the Society, the President shall appoint at least six members and a Chairman of the Publicity Committee. It shall widely disseminate to the public, industry, agencies, members and media information concerning all major, activities of the society. It shall prepare and distribute suitable posters, flyers and press advisory bulletins where appropriate. The Committee shall submit its annual report at the January Board meering describing it past years' efforts and expenditures.
XXII - WIMMER MEMORIAL COMMITTEE
Within two weeks of the annual meeting of the Society, the President shall appoint at least five members and a Chairman to the Wimmer Memorial Committee. Its function shall be to organize a major annual event (special lecture, reception, seminar, forum or panel) to honor Mr. Robert A. Wimmer, a charter member of the Society, who had bequeathed a generous sum to the Society. At the January Board meeting-, the Committee shall submit it annual report stating its activities and expenditures.
XXIII - ELECTION OF MEMBERS
Application of all candidates for membership recommended by the Membership Committee shall be submitted to the Board of Directors in session which shall vote by individual ballot. All information furnished to the Board concerning applicants shall be deemed strictly confidential.
The Chair of the Membership Committee shall report to the Society at its next meeting the names of all candidates elected by the Board of Directors and an open ballot shall then be taken to confirm or reject the election.
The successful candidate for election shall be notified by the Executive Secretary.
XXIV - PUBLICATIONS
One publication, to be known as the "MUN'ICIPAL ENGINEERS JOURNAL," shall be issued quarter-annually or as may be indicated by the Board of Directors. As soon after the annual meeting as may be feasible, the Journal shall contain the Annual Report of the Municipal Engineers of the City of New York and a list of officers and committees for the current year. The Journal shall, at such times as ordered by the Board of Directors, contain the Constitution, the By-Laws, a list of members, a list of all past officers, and a list of the authors who have won the Society prizes each year. The Constitution, By-Laws, List of Members, List of Officers and Committees and the Annual Report shall be edited by the Executive Secretary. The list of members shall be arranged alphabetically, and shall give the full name of the member, his/her title, the names of the department and borough with which he/she is connected, and his/her home and business addresses.
The Journal shall contain the annual address of the President. the final reports of all special committees appointed to investigate professional subjects. and, within the discretion of the Publication Committee, the papers, discussions and descriptions of works visited by the Society.
XXV - BADGE
The badge of the Society shall be an enameled gold button, pin or pendant bearing the name of the Society and the Seal of the City of New York or a portion thereof. Badges will be presented to all new members.
XXVI- CERTIFICATE OF MEMBERSHIP
Upon application by any member to the Executive Secretary and the payment of the costs thereof, the Society shall issue an embossed certificate of membership signed by its President and Executive Secretary. This certificate shall give the name of the member, the date of his membership and the date of issue. Any member expelled from the Society shall at once return his certificate to the Secretary.
XXVII - EMPLOYEES
The Board of Directors shall appoint the employees of the Society and fix the salaries or other compensations of all officers and employees.
XXVIII- FORMS
The Board of Directors shall prescribe and adopt forms for the transaction of all current business of the Society.
Adopted by the Board of Directors July 8, 1903 and approved by the Society September 30, 1903.
Amended - November 19, 1975
Amendments adopted by the Board of Directors September 12, 1990 and approved by the Society January 23. 1991.